josh Archive!

Through its document archiving functionality, josh Archive! organises documents in a manner suitable for subsequent digital preservation (optional). Documents are automatically archived in the document repository of your choice, including SharePoint, SharePoint Online, Azure Blob Storage, Azure File Storage and a database. Access to and viewing of documents and folders is subject to individual user permissions.

One of the unique features of josh Archive! is the intelligent grouping of documents: based on metadata, the system offers a ‘file’ view of logically related documents (for example, invoices and delivery notes together with the orders to which they refer).

Digital document preservation – the process of digitally storing documents to ensure their integrity and authenticity over time – can be managed directly by josh Archive! as it offers a comprehensive suite of tools for creating and searching for archive packages, for distribution and submission, and for creating archives.

The Digital Preservation process concludes with the application of a Digital Signature and a Time Stamp, which are necessary to proceed with the actual dematerialisation of the documents.

josh Archive! enables the complete and permanent destruction of paper documents, as the corresponding electronic documents produced by the josh InfoJam tool possess the guarantee characteristics required by legislation and are therefore preserved in a manner that is fully equivalent to the original for all practical purposes.

Thanks to the josh B2B module and the versatility of josh Archive!, you can issue, receive and store electronic invoices between businesses and with the Public Administration.

josh B2B supports you both during the outgoing process – which ranges from creating the XML file and sending it to the Exchange System (SdI) to the compliant storage of issued invoices – and during the incoming process, which ranges from receiving the document to its storage and recording in the ERP system.

josh Archive! is perfectly integrated into the josh platform, the Organization Intelligence and Business Process Management system.

Archiving the document within the document system is the automatic start of the process: this makes it possible to define the actions which must be carried out by the operators in relation to the document, allowing both the monitoring of the advancement of the process and its subsequent verification.

In addition, the Conservation Process Manager, who is responsible for checking the validity of the process, is well supported by the system in carrying out this delicate activity: special josh functions integrated with josh Archive! remind the user of deadlines and suggest the actions to be taken. josh Archive! takes part in the complete strategy which, through josh, takes the organization to high levels of productivity and efficiency.

josh Archive! makes it possible to automatically archive documents originated from the management system (ERP) through a service that is always running that automatically takes the generated documents and transfers them to the appropriate folders of the document management system.

The documents, automatically archived upon generations, are rapidly available in the document environment and immediately usable by the users in compliance with the assigned authorizations and skills.

Additional josh Archive! components make it possible to access and view the documents that have been archived directly by the ERP/management software. This makes it easier for users to quickly view documents directly on josh Archive! without necessarily having access to the management software.

josh Archive!’s functionality is enhanced by myjosh, the dashboard designed to provide a single, centralised access point to data, tools and activities, making the user experience of the process and document management system and the entire it Consult suite unique.

Your digital desk can be customised by adding different types of widgets – lists, counters, pie charts, bar charts and links – which allow you to:

• view data related to, for example, incoming and outgoing invoices;
• view statistics on the number of archived documents;
• quickly access both the tools in the josh suite and external software such as ERP and CRM systems.

myjosh also acts as a centralised authentication hub, integrating different providers without ever storing passwords, ensuring convenience, security and protection at the same time.

All it Consult software solutions are also available in the cloud environment, both as a PaaS service (Platform As A Service) using Microsoft Azure, and in SaaS mode (Software As a Service). Link to find out more:

• Service Level Agreement.
• josh Archive!’s system requirements