What is josh Archive!
josh Archive! is the integrated solution to completely automate your Document Archiving and Digital Substitutive Conservation workflows. Its offerings encompass everything you could ever need, from scanning your documents straight up to referencing, signing and archiving them: with josh Archive! fulfilling your legal and business requirements has never been easier! And so you can focus on what matters the most: get the most out of your data, faster and in the smartest possible way.
Legal requirements done right
Here at it Consult we know law is a wild beast, and our experts are constantly monitoring its changes and quirks: with josh Archive! you can be sure you’re always doing right, whether you’re sending an invoice or you’re signing a document you’ve just scanned.
Interoperability and ease of use
josh Archive!‘s goal is to solve all the well known issues related to the manual management of documents: normalization, ordering, sorting, deduplication and signing. We’ve faced the problem up-front in a principled, sound way: let the tool do the boring, repetitive jobs.
Its name says it all, Archiving is the core of josh Archive!, but it also prepares documents for the Digital Substitutive Conservation and provides the company with an easy to use portal for consulting the documents.
Whether the documents are natively electronic or paper, they are archived automatically in the target folders in Microsoft SharePoint, a powerful document management system which is perfectly integrated into josh Archive!. The whole process is fully automatic: invoices, notices and your business documents are put in the right place, in the right order, with the right name and date.
The SharePoint document management system is different from a traditional file systems in terms of fundamental features, namely:
- It supports all file types
- Version management (Major & Minor Version)
- Permissions up to the single file level
- Freely defined classification metadata for document collection
- Search by content (full-text) and by metadata
- Customized searches through Search Server functions
- Automatic notification of changes in documents of interest
Ad hoc functions for the structuring and profiling of folders, management of different types of documents, authorization check make it possible to suitably prepare the document archiving environment and make it compliant with the needs of the organizational context in which it is used.
The elevated native integration with Microsoft Office totally simplifies access to the document repository and makes the platform itself a valid tool for daily use.
josh Archive! is perfectly integrated into the josh platform, the Organization Intelligence and Business Process Management system.
Archiving the document within the document system is the automatic start of the process: this makes it possible to define the actions which must be carried out by the operators in relation to the document, allowing both the monitoring of the advancement of the process and its subsequent verification.
In addition, the Conservation Process Manager, who is responsible for checking the validity of the process, is well supported by the system in carrying out this delicate activity: special josh functions integrated with josh Archive! remind the user of deadlines and suggest the actions to be taken. josh Archive! takes part in the complete strategy which, through josh, takes the organization to high levels of productivity and efficiency.
josh Archive! makes it possible to automatically archive documents originated from the management system (ERP) through a service that is always running that automatically takes the generated documents and transfers them to the appropriate folders of the document management system. The documents, automatically archived upon generations, are rapidly available in the document environment and immediately usable by the users in compliance with the assigned authorizations and skills.
Additional josh Archive! components make it possible to access and view the documents that have been archived directly by the ERP/management software. This makes it easier for users to quickly view documents directly on josh Archive! without necessarily having access to the management software.