josh Protocol!

josh Protocol! allows the recording of incoming/outdoing paper and electronic documents, using a variety of methods: from a dedicated station, via web, via Outlook.

The paper documents are recorded using the josh Scanner tool (integrated into the platform) which allows the acquisition of the document in electronic format, after it has been “registered and stamped” with a bar code and a label has been affixed to the document itself.

The system can also monitor a Certified Electronic Mailbox (an e-mail system that in Italy has the same legal value of the certified mail) by actually integrating the document recording procedure into the normal e-mail system.

josh Protocol! allows full respect of the requisites for privacy and protection of the public documents collection. Given the flexibility of the authorization policies, the Registering user decides which users/groups have access to the document and how (display only, saving to a local machine, printing of one copy of the document, forwarding via mail). josh Protocol! also offers the possibility of displaying the document properties, the dossier it belongs in and its relation to other documents and/or dossiers present, as well as information on the digital signature, if present.

A simple interface shows the complete list of the records registry which can then be exported and digitally signed in compliance with the laws and regulations in force. Consolidation may by either programmed or manual and, if desired, may be a prelude to the successive phase of Substitutive Conservation of the recorded documents.

josh Protocol! allows the start-up of a process/workflow upon recording: therefore not only the recorded document is made available for consultation by the authorized users, but the system automatically sends the josh process tasks to be performed to those involved. Similarly, the recording interface can be enabled during the execution of a process.

The functions of the platform are contained in four main sub-systems:

• josh Protocol! WebAdmin – meters can be set, while the register as well as consolidation tasks can all be managed. Organisational Units (OUs) of single HOAs can also be administered, as well as system Users, while authorisations can also be monitored at a register level (role assignment).
• josh Protocol! FrontEnd – Includes all search functionalities and register keeping tasks. Fully integrated (in the on-premises version) with Microsoft SharePoint; the FrontEnd part is what enables all action to be taken on the document, as well as full management and the control of tasks by the authorised user. The User in charge of Registration has full access to assigned documents.
• josh Protocol! Viewer – This component displays entered documents, also available from remote and in the mobile app. Great attention has been paid to the management of authorisations assigned to users: authorises and traces single operations on documents, like printing, local saving, forwarding by email and simple viewing.
• MailManager – Enables the management of email to be entered in the register, from one or more email boxes (certified or institutional email). In addition to manual registry entry, with Mail Manager rules can be defined for each email box, enabling the autonomous processing of all emails that satisfy defined rules. This makes it simpler to filter out any emails that do not need to be entered in the register, or automatically classify those that fulfil certain criteria.

Mobility without compromise

With josh Protocol mobile, registered documents are available anywhere, any time. The app, available for both Android and iOS devices, enables the mobile consultation of registered documents, participation in discussions and the reception of notifications on new assignments, in total security and privacy.

All it Consult software solutions are also available in the cloud environment, both as a PaaS service (Platform As A Service) using Microsoft Azure, and in SaaS mode (Software As a Service).

Consult the Service Level Agreement.

• josh Protocol!’s system requirements